Do you like helping people?  Do you thrive in a fast-paced environment? Are you detailed oriented?

If your answer is yes then please check out the Concierge Receptionist role that we are actively looking to fill in Cherry Hill, NJ, this is a direct hire role.  

The Company

Confidential Law firm committed to helping seniors and their families navigate through the difficult legal issues involving the aging process.

  Your good at:

• Primary phone contact
• Field calls and taking messages for staff
• Schedule appointments for attorneys
• Confirm appointments for attorneys and other staff, as necessary.
• Ensure rooms are reserved for Trevose/CC/Turnersville appointments and ensure notaries and witnesses are available, as needed.
• Contact Fed-Ex for pick-up, sort mail, etc.
• Send out of initial consult, no appointment letters, etc.
• Coordinate conference calls with team and clients using Conference Bridge.
• Send letters returning original documents to clients; call clients to pick up original documents.
• Order supplies for copy room/including letterhead & envelopes.
• Communicate weekly grocery lists to manager for kitchen and bathroom supplies.
• Order lunch for monthly in-service meetings.
• Copy client documents as they are dropped off and/or during appointments.
• Put new prospects, business cards of professionals, home care agencies, etc. into TM.
• Send Nuts and Bolts Benefits and Resource Guides requested via regular mail after putting their information into TM.
• Create new client folders for initial consults.
• Scan and link documents as necessary.
• Greet visitors, new clients, clients, delivery people/mailman appropriately.
• Provide refreshments to clients.
• Keep conference room and reception area stocked with notepads, pens, and business cards.
• Clean conference room area after meetings.
• Change ink in downstairs copier.
• Replace ink in postal machine and add postage when necessary.   

Extra Awesome

• Excellent communication, interpersonal, and problem-solving skills.  
• Ability to remain composed and cordial while handling a high volume of phone calls. 
• Experience in administrative functions is necessary;
• High School Diploma or GED. Proficiency in grammar, spelling, punctuation and basic letter writing is necessary.
• Proactive, self-starter, able to work with limited supervision while also working as part of a larger team. Must be capable of critical thinking and exercising judgment with little, or no outside input.
• Able to conduct him or herself in a professional manner and able to maintain confidentiality of sensitive materials.
• Knowledge of Microsoft Office Suite – primarily Word and Excel. Knowledge of Time Matters is helpful.  

Why should you apply (Benefits)

• Medical – Dental – Vision Plan
• 401K
• Paid Time Off